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Rijn Hartman AdminBusiness systemInternal operations

One place to run the work.

One place to capture, organise and act, with publishing connected to the thinking behind it.

  • Where it standsPrivate, in use
  • Year2026
  • What we builtPrivate command centre, social studio and outreach workspace

Rijn Admin is the private command centre behind the work: projects, tasks, ideas, social publishing and go-to-market thinking in one system. It is built to capture context quickly, turn it into action and keep good work from disappearing between disconnected tools.

Start a similar projectHow it works

[01] Where it started

The work was everywhere. The context was not.

The task sits in one app, the context in a chat, the content idea in a note and the follow-up in memory.

  1. Its own mess

    Running several products, client projects and experiments at once creates its own mess. Every tool can work and the day still feels scattered.

  2. One place to act

    Rijn Admin is the private system we built for Rijn's own work, starting in April 2026: one place to capture, organise and act.

How it ranBefore

  • An appThe task.
  • A chatThe context.
  • A noteThe content idea.
  • MemoryThe follow-up.

What was breaking

  1. 01

    Ideas lost their context before they became work.

  2. 02

    Projects and daily priorities lived in different places.

  3. 03

    Posts were written, scheduled and measured in separate tools.

[02] What we changed

Capture it once, act on it in one place.

Shorten the distance between noticing something and acting on it.

  1. Capture fast

    Capture fast, and organise once there is enough context.

  2. Publishing stays connected

    Keep publishing connected to the thinking behind it.

Before: An app, A chat, A note, Memory. Now: Private, in use.Drag, or use the arrow keys

  1. 01

    Before: A thought jotted wherever was closest.

    Now: Quick capture turns it into a task, project, note or idea.

    Rijn Hartman Admin, screen: Quick capture

  2. 02

    Before: Priorities spread across apps and calendars.

    Now: The day's projects, priorities and calendar on one dashboard.

    Rijn Hartman Admin, screen: Daily command centre

  3. 03

    Before: Project notes kept apart from the next action.

    Now: Each project holds its context and its next actions.

    Rijn Hartman Admin, screen: Project workspace

  4. 04

    Before: Write the post again for each network.

    Now: Compose once, preview each network, then publish or schedule.

    Rijn Hartman Admin, screen: Social publishing studio

[03] How it works

From a passing thought to a published post.

Anything important enters through one capture point, and the dashboard then surfaces what matters now.

  1. Organised when ready

    Anything important is organised when there is enough context to get it right.

  2. Checked per network

    For social work, one composition is checked against each network it will appear on, and media is prepared for the destination. Scheduled or published work stays connected to the original idea.

  1. Rijn

    A thought goes in through one fast capture point.

  2. Rijn

    It becomes a task, project or idea once there is enough context.

  3. The systemTakes over here

    The dashboard shows what matters today, without flattening every project into the same urgency.

  4. Rijn

    Write a post once and preview it for each network.

  5. Rijn

    Publish now, or schedule it.

  6. The system

    Post metrics feed the next decision.

Real screenQuick capture

[04] What we built

One system, three workspaces.

A private command centre for projects and tasks, a social studio for publishing and a go-to-market workspace for outreach.

  1. Three private workspaces

    A private command centre for projects and tasks, a social studio for publishing and a go-to-market workspace for outreach.

01 / 03

Command centre

For rijn's daily workWeb, private

The dashboard shows projects, priorities, recent activity and the calendar, with quick capture one shortcut away.

  • Daily dashboard with calendar context
  • Projects and tasks, connected
  • Quick capture from anywhere
Real screenQuick capture

4 real screens · tap to enlarge

  • Daily command centre

    The projects, priorities, activity and calendar context that shape the day.

  • Project workspace

    The working detail behind an idea, its next actions and everything already learned.

  • Task system

    Priorities, ownership and next actions stay connected to the projects they move forward.

  • Quick capture

    A passing thought can become structured work without breaking the current flow.

Screen 01 / 04

02 / 03

Social studio

For publishingX and other networks

One composition, checked against each network it will appear on, then published now or scheduled. What happens after feeds the next post.

  • Previews per network
  • Media prepared for each destination
  • Scheduling and publishing
  • Post metrics and daily social intelligence

1 real screen · tap to enlarge

  • Social publishing studio

    Compose once, preview each network and publish now, schedule or save the draft.

03 / 03

Go-to-market workspace

For outreachWeb, private

Leads, campaigns and outreach previews, kept next to the projects they belong to.

  • Leads and campaigns
  • Outreach previews

Where a thought can go

Quick capture turns a passing thought into structured work without breaking the current flow.

  1. 01

    Task

  2. 02

    Project

  3. 03

    Note

  4. 04

    Idea

Rijn Hartman Admin, screen: Quick capture
Quick capture. A passing thought can become structured work without breaking the current flow.

What it handles

  • Daily command-centre dashboard
  • Projects, tasks and quick capture
  • Calendar and priority context
  • Multi-network social composer
  • Media library and video preparation
  • Scheduling and publishing workflow
  • Go-to-market working space
  • X post intelligence and learning loop

[05] What changed

Less distance between noticing and doing.

The system works less like a filing cabinet and more like part of the working day.

Rijn Hartman Admin, screen: Daily command centre
Daily command centre. The projects, priorities, activity and calendar context that shape the day.
Where a thought can go
4
From a passing thought to a published post.
6steps

Where it stands

Private, in use

Apr 2026Aug 2026

Dates from our project records and release history.

  1. Release

    First version of the dashboard.

    Rijn Hartman Admin, screen: Daily command centre
    then, +1 month
  2. Update

    Google sign-in, publishing and scheduling on X, then post intelligence.

    Rijn Hartman Admin, screen: Social publishing studio
    then, +1 month
  3. Preview

    Go-to-market previews and outreach.

    then, +2 months
  4. Update

    Content control room and daily social intelligence.

Dates from our project records and release history.

  • Ideas become organised work before their context disappears.

  • Projects and daily priorities sit in the same picture.

  • Posts go from draft to network preview to schedule in one place.

  • Automated evening checks on our posts on X run from it.

  1. Part of the day

    The system works less like a filing cabinet and more like part of the working day.

  2. Evening checks on X

    It also runs the automated evening checks on our posts on X, so the next post starts from what the last one did.

Built with

The tools behind it.

See the full toolbench
  • Next.js
  • React
  • Convex
  • Vercel

Also in the build: Convex Auth, Outstand, X API, FFmpeg

Next case · 07 / 19

All work

We Love Magalies

The Magalies, all connected.

We Love Magalies is the visitor brand of the region's business forum. Memberships and map adverts ran through outside forms, Drive folders and email. We built one public home for the region, a portal for its businesses and an online map-advert portal.

Read the case

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